Reading Room Regulation Rules
A reader is obliged to fill the form in paper, entering his/her full and correct details concerning the identity and address, purpose of research work, subject, other available information required by the form. A reader must submit the identification document and proof of address.
After getting a permission for the research work, the reader is given the relevant finding aids to consult. After consulting the finding aids, the reader places the order ticket one day in advance for the selected archival units or documents he/she is interested in. (article 23)
The requested material is issued the day after, until 10 AM. With one order ticket a reader is allowed to request and get at a time:
2 folders or boxes, or
5 files, 10 photographs, or
2 microfilm roll
Uncatalogued or partly catalogued documents, which are being arranged or microfilmed, or exposed at the exhibition or used for the publishing purposes may not be issued to readers until the reasons for their withdrawal seize to exist. (Article 34).
The Archives keeps the right to restrict the access to and use of the archival material to the researcher in the cases when there is a reasonable doubt that national or state interests, as well as business or personal interests could be endangered by using such materials. The access restriction could be placed by the creator, owner or depositor that transferred the archival material to the Archives, which must be respected. In such cases the Archives is obliged to inform the user about the access restriction in a written form. Exclusions of the access restriction could be authorized only by a Director.
Exceptionally valuable original archival documents and documents that are in a process of conservation, restoration or microfilming are not to be issued to readers for researching purposes, but in their reproduces formats: microforms, digitized or xeroxed (Article 54).
Documents needed for official purposes are issued in a form of certified copies (Article 55).
A reader is allowed to keep the issued archival material for a research purposes at most 5 working days. By renewing the current order ticketing a reader is allowed the extended period of another 5 working days. (Article 57).
A reader denied the right to get the access to the archival material is advised to appeal to the Executive Board of the Historical Archives of Belgrade in the 15 days period since the handling in of the access denial decision.
If a requested material is being arranged, microfilmed, conserved or used for the publication purposes, the Archives is obliged to inform the reader about the time when such material will be ready for use.
Already published documents can be consulted in the published form only.
Readers’ Rights and Obligations
All users coming from the territory of the Republic of Serbia have the right to use the archival material preserved in the Historical Archives of Belgrade under the same conditions. The user is obliged to submit a written application on a special form that contains personal information, address/addresses, theme of research or other purposes of use, details concerning the archival material that is requested for use.
Access approval is issued by the director, her deputy or authorized person.
Foreign researchers use the archival material under the provisions of the Cultural Property Protection Act, i.e. they submit a written communication to the Historical Archives of Belgrade for the access permission. In the communication they state the theme of their research work, inclusive dates of the theme, reason and purpose of their work; they attach the letter of mentor in charge for their MA or PhD studies; they are expected to precise the date planned for their research work. After receiving the application the Archives is due to get the access permission from the Ministry of Culture of the Republic of Serbian within one month period. A foreign researcher is allowed to get started with his/her work only after he/she receives a written information that the access permission is granted.
Users are allowed to reserve the archival material and arrange for material to be kept out for up to seven days in the Reading Room; afterwards, it is returned to the repository.
Users are responsible for all documents, finding aids and library material issued to them until these are returned to the custody of a member of a staff and checked.
Before entering the Reading Room, the users must leave all their bags and personal belongings, newspapers and magazines, food, drinks, cigarettes, etc. in the lockers situated nearby; they may use only graphite pencils, portable computers and one notepad for taking notes; it is strictly forbidden to use cameras, audio and video equipments, mobile phones, players, audio recorders.
Order and silence must be respected in the Reading Room. Any person who fails to comply with the instructions and rules given by an officer in charge or by Rules may be sanctioned with the access permission cancellation and his/her future admission will be refused.
Anyone wishing to reproduce the material in transcript, translation or facsimile is responsible for identifying the current owner and for obtaining any permission required, i.e. the Historical Archives of Belgrade, title of the fond or collection and the identification code. If the person uses the data from the unarranged archival material he/she is obliged to state that fact in the publication.
One copy of the published work must be presented to the Archives and will be registered in the Archives' Library.
The records include over 66.000 files and occupies the space of 2.250 sqare metres of the depots. Also, the records includes architectural plans of buildings handed by municipalities of the City.
Annualy, a couple of thousand citizens uses the records through the Registry office of the Archives.