Information Center
Information Center was established as a separate organizational unit with an aim of conceptualizing and realizing the development of an integrated information system and become the first destination that all potential users of the Archives documents will contact, either through the World Wide Web or our reading room.
Practical realization of the goals was initiated toward the middle of 2004, first with the networking of the existing equipment and in 2005 with the creation of the first modules within the framework of the projected system, named Janus. The electronic information system, of modular type, is based on the different functions and activities carried out by the Archives. So far, the system iscomposed of 8 modules and is further being developed.
Our electronic databases expand to over 40.000 catalogue entries from 504 fonds and collections preserved in the part of Janus systemArchives, thus enabling us to delever high qualityservicesto members of the public, both onsite and online. The distant users can search our databases by simple search tool, which is placed in the directory named Fonds, by writing a descriptive word or part of the word, name, geographic term or chronology data. For the time being, the descriptive data are given in Serbian language only.
Implementation of information technologies
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Library
The library was formed to meet the needs of archivists and researchers. It came into being through purchase, buying out, donations, most often by the legators, and exchange. It has a rich library fond of some 34 000 library items (books and journals) of which 143 are old and rare books. The oldest ones are from the 16th century.
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Reading Room
General enquiries:
Opening hours of the Research Room:
07.30am-03.00pm, Monday to Friday
Closures for public holidays are advertised in advance, on our notice boards and website.
Archivals open to the public examination are made available to a researcher without a charge for purpose of historical research. Historical Archives of Belgrade charges reproduction fees for documents in any format according the official Price List.
From the Reading Room Regulation Rules:
A reader is obliged to fill the form in paper, entering his/her full and correct details concerning the identity and address, purpose of research work, subject, other available information required by the form. A reader must submit the identification document and proof of address.
After getting a permission for the research work, the reader is given the relevant finding aids to consult. After consulting the finding aids, the reader places the order ticket one day in advance for the selected archival units or documents he/she is interested in. (article 23)
The requested material is issued the day after, until 10 AM. With one order ticket a reader is allowed to request and get at a time:
4 items of bound documents or
2 folders or boxes, or
5 files, 10 photographs, or
2 microfilm roll
(Article 49)
Uncatalogued or partly catalogued documents, which are being arranged or microfilmed, or exposed at the exhibition or used for the publishing purposes may not be issued to readers until the reasons for their withdrawal seize to exist. (Article 34).
The Archives keeps the right to restrict the access to and use of the archival material to the researcher in the cases when there is a reasonable doubt that national or state interests, as well as business or personal interests could be endangered by using such materials. The access restriction could be placed by the creator, owner or depositor that transferred the archival material to the Archives, which must be respected. In such cases the Archives is obliged to inform the user about the access restriction in a written form. Exclusions of the access restriction could be authorized only by a Director.
Exceptionally valuable original archival documents and documents that are in a process of conservation, restoration or microfilming are not to be issued to readers for researching purposes, but in their reproduces formats: microforms, digitized or xeroxed (Article 54).
Documents needed for official purposes are issued in a form of certified copies (Article 55).
A reader is allowed to keep the issued archival material for a research purposes at most 5 working days. By renewing the current order ticketing a reader is allowed the extended period of another 5 working days. (Article 57).
A reader denied the right to get the access to the archival material is advised to appeal to the Executive Board of the Historical Archives of Belgrade in the 15 days period since the handling in of the access denial decision.
If a requested material is being arranged, microfilmed, conserved or used for the publication purposes, the Archives is obliged to inform the reader about the time when such material will be ready for use.
Already published documents can be consulted in the published form only.
IMPORTANT INFORMATION:
Requests for archival material can be handed in until 15:00 hours for the next days.
Requests for copying of the archival documents can be handed in until 13:00 for the next day.
Payment for these services can be done until 13:00 hours every day.
Contact:
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: ++ 11 2606 336 ext. 110
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Registry office
The office hours:
7.30–13:00
Every year, more than 17,000 archival units (documents, artifacts, boxes, books) are checked out of the depot for the needs of the archivists who are arranging and describing them, who are preparing exhibitions and publications, or for the needs of the researchers who are to use them in the reading room and for the needs of the citizens in the registry office of the Archives.
The most sought out documents are the architectural plans of the buildings erected on the territory of Belgrade. There follow certificates concerning average income earned and about the years of service, then the information about an enterprise going bankrupt or liquidated, copies of school certificates or diplomas issued by the now defunct elementary or secondary schools. Those interested in the archival documents can, on the basis of the documents obtained from the Archives, get a whole series of other certificates.
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